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Agenda for the March 27, 2014 Board Meeting

The Isles of Waterway Village

Board Meeting

Date: March 27, 2014 Time: 6:00 PM

Location:         Clubhouse 5350 Waterway Village Blvd.

Board Meeting Agenda

I.                   Call to Order

A.    Attendance – establish quorum

B.     Verify Publication  of  Notice

II.                Previous Minutes

Approval of Minutes for the February 27, 2014  Board Meeting

III.             Officers Reports

A.    Chairmen’s Report

1.      DiVosta/Pulte settlement status

2.      Reserve study status

3.      Engineering Survey status

4.      Legal Action

a.       Bennett

5.      Misc.

B.     Treasure’s Report

C.     Secretary’s Report

IV.             Committee Liaison Reports

A.    Ken Hill

1.      Social Committee

2.      Neighborhood Watch Committee

3.      Coffee Hour Committee

4.      Governing Enforcements Committee (Since we have no liaison for this committee I will give the report at this time.)

B.     Arthur Eisdorfer

1.      Grounds Committee

C.     David Decker

1.      Finance Committee

2.      Communications Committee

D.    Charles Spadora

1.      Amenities Committee

E.     Frank Davis

1.      Architectural Review Committee

2.      Road, Gates and Lights Committee

3.      Welcoming Committee

F.      Property Manager Report – Rosie Velez and Steve Chuilli

V.                Approval of Additions/Changes to the Agenda

VI.             Unfinished Business

A.    GAB Robins Reserve Analysis Report motion to approve the final report

B.     Civil Engineering Study status

C.     Member Communication Issues

1.      Mailing list status

2.      Newsletter Status

D.    Searchable document status

E.     Ongoing legal activity

F.      Status of charter development for various committees

1.      Approval of the Financial Committee charter

2.      Approval of the Architectural Review Committee  charter

3.      Approval of the Neighborhood Watch Committee charter

4.      Approval of the Social Committee charter

5.      Approval of the Roads, Lights and Gates Committee charter

G.    Ganoderma issue status

H.    Define the conditions for holding a garage sale

I.       Member issue handling policy discussion

J.       Tree replacement policy status

K.    Bench locations approval

1.      Membership input regarding this issue only

2.      Board discussion and decision

VII.          New Business

A.    A. Ratify contracts approved by the board between board meetings

None

B.     Ratify actions taken by the board between board meetings

None

C.     Additional Items

1.      Discussion and approval of the Architectural Review Committee guidelines

VIII.       Membership Input

IX.             Board Member Comments

X.                Adjournment

Social Committee Charter

Here is the proposed charter for the Social committee. Unless any of you have revisions, I will present this to the  Board for approval at our next meeting.  I am still waiting for the charter for the Neighborhood Watch Committee.  I hope to have it in time for the meeting.

 Ken

COMMITTEE CHARTER FOR THE

SOCIAL COMMITTEE

SCOPE:  The Committee will act in an advisory capacity to the Board of Directors of the Isles at Waterway Village.  Its role will be to organize and put on various social activities throughout the year.  The events and the schedule for the events need to be approved by the Board in advance to the event. Once established, it will pass this information on to the Board through the Liaison.  The purview of the Committee will include identifying and holding a broad range of social activities designed to maximize their appeal to as broad group of Isles residences as is possible.

LIAISON:  The Board will designate one Director to be the Liaison for the Committee.  The Liaison will be the interface between the Board and the Committee.  The Liaison will also be the interface between the Committee and the Property Manager.

CHAIR:  The Board will appoint a Chair, or Co-Chairs,  to lead the Committee.  A Co-Chair will be required if one of the Chairs is not a full-time member of the Isles of Waterway Village. The Chair (s) may appoint owners and residents of the Isles to serve on the Committee and these people will serve at the pleasure of the Chair(s).    The Chair(s) is/are responsible for running Committee meetings, providing meeting minutes to the Liaison as well as maintaining the financial books of the Committee. The Committee may ask, or be requested by the Board, to make presentations to the Board regarding certain events.  (Board meetings are a to be held the fourth Thursday of each month at 6 PM in the clubhouse, but may be held at other times.)  The Chair(s) may delegate any of these activities, but remains responsible for them.

COMMITTEE MEMBERS:  For activities assigned to the Committee, the members will research matters, gather information, offer opinions and make recommendations to the Chair.  Members may also recommend activities for the Committee to the Chair.  However, Members will not undertake activities in their official capacity unless the activities have been assigned to the Committee.  In addition, Members will not directly interact with Board Directors, the Property Manager, or contractors unless specifically authorized to do so.

MISCLLANEOUS:  The Committee will own all materials purchased with the funds the Committee generates through its activities.  Additionally, there are ____ locked cupboards in the club house kitchen that are dedicated to and identified as specifically belonging to the Social Committee.